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Business Ownership reporting (BOI) under Corporate Transparency Act (CTA)

Tax

4 min read

The Corporate Transparency Act (CTA), a significant regulation impacting an astonishing amount of businesses, including yours. This is not a topic to gloss over due to significant penalties for corporations, LLC owners (even real estate holding or small LLCs), etc.

The CTA, effective from January 1, 2024, mandates certain companies to report detailed information about their owners are to the U.S. Treasury's Financial Crimes Enforcement Network (FinCEN). This law aims to enhance transparency and combat financial crimes like money laundering.

Key Points

  • Affected Entities: The CTA applies primarily to corporations, LLCs, and similar entities, especially those formed under state law.
  • Reporting Requirements: Companies must report details of beneficial owners (individuals with at least 25% ownership or substantial control).
  • Exemptions: Publicly traded companies, non-profits, and entities with substantial employee numbers or activities are exempt.
  • Compliance Penalties: Non-compliance can lead to civil and criminal penalties, including fines and imprisonment. The penalties for non-compliance are $500 PER DAY and criminal penalties up to $10,000.
  • FinCEN: This is not an IRS tax related filing. Think of this as a federal business registration, similar to what you report to Secretaries of State.

Key Compliance Steps

Determine Reporting Obligation
  • Companies created or registered before January 1, 2024, must file their initial report by January 1, 2025.
  • Companies created or registered on or after January 1, 2024, have 90 days from creation or registration to file.
Identify Beneficial Owners
  • A beneficial owner is someone who exercises substantial control over the company or owns at least 25% of the company’s ownership interests.
  • Detailed guidelines are provided to determine who qualifies as a beneficial owner.
Prepare Necessary Information
  • Collect names, dates of birth, residential addresses, and identifying numbers (e.g., from a passport or driver’s license) of beneficial owners.
  • The same information is required for company applicants (individuals who file the document creating or registering the company) for companies formed or registered on or after January 1, 2024.
Submit Report to FinCEN
  • Reporting is done electronically through FinCEN’s secure filing system.
  • The system is set to accept reports starting January 1, 2024.
Understand Exemptions
  • The guide lists specific types of entities exempt from the reporting requirements.
  • It’s important to review these exemptions carefully to determine if your company is exempt.
Update and Correct Reports as Needed
  • Companies must update their information within 30 days of any changes.
  • Corrections to inaccuracies must be made within 30 days of discovery.
Compliance and Enforcement
  • Companies failing to comply may face civil and criminal penalties.
  • A grace period of 90 days is given to correct mistakes or omissions to avoid penalties.
Use of Third-Party Service Providers
  • Companies can use third-party services to assist with the submission of reports.
FinCEN Identifier
  • An option is available to request a unique FinCEN identifier for reporting purposes.
Notice: This generic information is not intended to be taken as tax, legal, benefits, financial, or HR advice. Since rules and regulations change over time and can vary (by industry, entity type, and locale), consult your accountant, lawyer, and/or HR expert for specific guidance.
Scott Patterson

Scott Patterson

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